One of the toughest jobs around today is leading a company and it doesnâ€™t matter if itâ€™s a small organization or a huge multi-national corporation. CEOs have a lot on their plate. They have to be great time managers, they have to be resourceful, and they have to be able to put up with multiple demands while finding the time and headspace to make decisions and to plot strategies.
Some of the systems that managers and CEOs have mastered to maximize productivity include:
- Take breaks every 90 minutes – A reason for taking breaks every 90 minutes is that the human body has a natural 90 minute cycle that it goes through during the day. After 90 minutes, alertness levels will go down and our attention will wander and we may even start to feel drowsy. This is not the time to start checking our Twitter and Facebook accounts though. For CEOs, the day is a race that is run like a sprinter at 90 minute intervals.
- Know when you donâ€™t want to be interrupted – Ever been in the zone working on something and you get interrupted by something? They have actually done research to find out how long it takes a person to get back on track and itâ€™s 25 minutes on average after the interruption. Andrew Marsh, CEO of Fifth Column Games developed a system to ensure that people are not interrupted by placing a cone of silence over their desks so that they are not to be interrupted unless it is an emergency. Developing a system that accomplishes this is great for keeping your attention and focus and getting the big projects done on time.
- Learned to manage not only your time but youâ€™re energy levels as well – It can be more effective managing your energy than it can be managing your time. Do this by completing your most concentration-intensive tasks during your peak hours when your energy levels are at their highest. Another helpful thing can be to schedule meetings outside of your golden hours. So if youâ€™re a morning person, do all of your intense tasks in the morning and schedule your meetings and other less important tasks later on in that day.
- Donâ€™t be an e-mail hawk – Email comes in all day long and in a big business environment you can have a lot of them floating around, ranging from important email to junk email. Naturally, you do not want to spend your golden hours responding to unnecessary emails. One method is to only check your emails at a specific time during the day. This way you can stay focused on your more important tasks.
- Donâ€™t write novels in your emails – Busy managers and CEOs do not have time to read novel-length emails and so most of them go as far as typing one word emails or keeping them to a text limit of 160 characters. Say as much as you can in as little text as possible. If everyone in the organization does this it will save tremendous amounts of time reading and writing, leaving more time for actual work.
- Learn how to delegate – Whether you are a manager, an executive, or a CEO, you must learn to delegate. As much as you want to do things yourself you have to hand things off to other workers in your organization or you will become completely overwhelmed. Being effective in learning what to take on yourself and what to delegate is a great leadership skill and will save you a tremendous amount of time and is an important fuel for productivity. And what better system to help you than inBOLD Business Solutions. Sign up for free!
Applying some or all of these steps will help to make you a much more productive CEO. Youâ€™ll be amazed at everything you can accomplish in a day.