Introducing inBold Invoice For Your Business

Posted on February 1, 2016 in Invoice


When making an invoice for your business there are some things you can do to make a good invoice great. Although a plain and sterile invoice can work fine it’s not going to convey the information you want in the way that you want. The goal to a great invoice is to get paid in a timely and professional manner so why not make it easy for your clients.

One of the first things you can do to make your invoice stand out and get attention is to show who it is from. Branding is everywhere today and is a time honoured way to give a visual representation of your company or business. Your company logo should draw attention to the reader immediately. Accompanying this is your address which will include all forms of communication such as who to contact, mailing address, e-mail addresses, phone numbers, fax numbers, as well as who the invoice is directed to. Include the person’s name if you have it, and the department that handles billing. Be specific to avoid misplacing.

Another important aspect that can improve the readability and feel of your invoice is a well-designed itemized list of products and/or services. Make sure to leave enough room to give a detailed description of what you are charging for. One word items will most likely prompt telephone calls for further information and unnecessary delays. Be sure to put in sections for all your products and services. Your clients will appreciate well documented items so they know exactly what they are paying for.

Lastly you want to draw attention to the total payable amount and when it is due. Accompanying this is all applicable taxes, shipping costs, customs fees and any other additional cost added to your total.
There are numerous methods of payment today such as cheque, credit card, online services such as paypal, wire transfer, etc. Be very clear on which methods you accept as this can also delay the entire process. When giving a due date you should include with it any information regarding penalties for late payment and actions taken. Keep this information professional so the client does not feel threatened but takes the penalties seriously.

A few other things you may want to have on your invoice are a tracking number or invoice record for the sake of easy reference when and if the client calls. If you have a web site then include your web address and any links to a comments page or testimonials sections. After all, good feedback is essential to your company’s success.

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