Thereâ€™s no denying that one of the hardest challenges of managing a large, multi-faceted project is managing and tracking the work your employees contribute on a daily basis. Thankfully, time sheets serve as an effective method to help you track and approve employee hours for your projects. By tracking what your employees do and presenting information clearly and concisely, time sheets can also improve productivity and ensure that your work is completed effectively.Of course, to get the best results, it helps when your time sheets template has been customized to better meet the unique requirements of your business and its projects. Donâ€™t fretâ€”while customization may sound like it involves lots of scary programming, it is actually a simple and straightforward process that can help you better manage your team and its work.
Project, Task, and Activity
One key feature of InBold Solutionâ€™s time sheets templates is that they allow your employees to specify how many hours they have contributed to a particular project, task, and activity. In many cases, an employee is responsible for working on multiple tasks within a given project, but it can be hard to know how much time is being allocated toward each task. By customizing the project, task, and activity options in your time sheet, it becomes much easier to gain a clear understanding of how your employees are using their time to complete specific projects.
For example, letâ€™s imagine that you run a small marketing agency. Your chief copywriter is not only responsible for writing the script for your next YouTube video, but has also been tasked with producing blog content as part of your agencyâ€™s project to promote your own work in an effort to gain new clients. Under the project heading of â€œAgency Promotion,â€ you could then break down your copywriterâ€™s responsibilities into the tasks of â€œYouTube videoâ€ and â€œBlog Contentâ€
But your customization options donâ€™t stop there. The Activity tab allows you to break down these tasks into their individual componentsâ€”in the case of the copywriter, this could include steps such as â€œresearch,â€ â€œdrafting,â€ and â€œeditingâ€ for both the blogs and scripts.
These customizations can be made by adding new items to the Project, Task, and Activity menus, and filling in the appropriate name for each task. Itâ€™s as simple as that.
Customizing these key features of your time sheets template ensures greater accountability from your employees, while also offering you greater insight into how much time is being dedicated to each task.
When employees know that their hours and productivity are being tracked for each of their responsibilities, they are far less likely to waste time on Facebook or Twitter and instead make a more concerted effort to use their time effectively and provide superior results on their assigned tasks.
Time sheets can also help you identify areas where your company could improve its processes. For example, if you find that your copywriter is so overwhelmed with his responsibilities for your YouTube video that he doesnâ€™t have enough time to work on your blog content, you may use this information to conduct a review of the employeeâ€™s work processes to find ways to improve your companyâ€™s overall cost-effectiveness. Alternatively, this information could serve as a signal that you need to bring on additional personnel (or change personnel) to complete your projects on time.
By implementing these simple customization tactics, it will be easier than ever to track the hours your employees contribute to each project and manage the approvals process. As you use these tools to create a more efficient workplace, your company will achieve better results on its projects than ever before.