5 project management tools and techniques for your company’s growth

Posted on February 5, 2017 in Nouvelle

In order to grow your company, you need to think on a macro level, rather than a micro one, by making sure that your business model allows you to let go of the reins. You’ve carefully selected staff who you trust to take initiative and responsibility, but you also need to offer them the tools and techniques to do the best job possible.The discipline of project management has been around since the early 20th Century, but what we’ve learned about business, psychology and processes has evolved it into a fine art. Combined with the many technological advances that are rapidly changing the business world, best-practice project management can make a big difference, and even be the difference between a project’s success or failure.

Here’s 5 project management tools and techniques that we recommend to start your project on the right track, and keep it going strong.

1. Collaborative project management

The more complex a problem is, the more difficult it is for one person to solve it: to take this concept to the extreme, a “wicked” problem like world hunger can’t be solved by one person. Instead, the people who want to solve a problem must first define the various roots of that problem, and they must work together to come up with solutions that utilize the various experience, knowledge and resources that they bring to the table. Have you ever noticed that when a few clever people sit together at a table and discuss solutions, that they come up with amazing things? The collaborative process means that their talents come together to inspire each other and create something new.

Collaborative project management involves letting go of the reins a little, and leaving egos at the door. By having meetings with your team where they’re encouraged to come up with ideas together, for the benefit of your shared mission and not for their own credit, you will be surprised by the value that can be added to your project.

2. SOAR analysis

You may have heard of the SWOT analysis method before: strengths, weaknesses, opportunities and threats. This classic method is used in the initiation stage of project management to map out the detailed circumstances that the project finds itself in, and helps establish possible paths forward. The SOAR analysis is a similar framework, but it is strengths-based and positive. SOAR is an abbreviation for strengths, opportunities, aspirations and results. You’re not ignoring threats and weaknesses, but you’re framing them as opportunities for improvement. This form of analysis can be very inspiring to the people working with you on the project.

3. Gantt Chart

The Gantt chart is a tool which has been used since the dawn of project management. It was invented in 1910 by Henry Gantt, who is considered one of the forefathers of the discipline. Gantt charts demonstrate the work breakdown schedule of a project, with the start and finish dates of both the summary elements and terminal elements represented in a graph form. This is an excellent tool for project planning, and can also be used later to ensure that the project is on schedule. Gantt charts are incorporated into InBold Solutions project management tool, and we’ve made it very easy to set up, edit and maintain these charts so that you can maximize their utility.

4. Kanban

Kanban is an organizational system originally invented by an industrial engineer at Toyota, and it’s been adopted widely as a tool for lean project management. It literally means signboard, and whether you’ve got an actual physical kanban (a signboard with a bunch of post-it notes organized in the kanban fashion), or you’re using one of the popular kanban-based tools such as Trello or Kanbanflow, you’ll find that the kanban system is a simple yet highly effective tool for project management. InBold Solution’s project management tool also offers a similar task-based project management system, and it links up to other aspects of the project (such as its Gantt chart) to provide integrated solutions. Our system is highly customizable as well, so you can mix things up a bit to suit your needs!

5. Reporting

After you’ve planned and initiated your project, it’s very important to monitor your progress regularly, and keep the project on track for success. You may find new obstacles on your path, and minor or even major changes that you need to make, so flexibility is important; but in order to recognize these obstacles or changes, reporting is crucial. Reports will help you identify patterns or problems that are benefiting or detracting from the project, and can make the difference between success and failure.

The harsh reality is, a huge number of projects fail every year. Some of the ideas behind these projects are brilliant, but the execution of these projects may not be. Responsive project management is crucial to turn great ideas into reality.

The integrated, customizable systems that we offer at InBold Solutions are a fantastic way to keep everything organized, in one place, and easily trackable; from gantt charts and collaboration tools, to detailed reports, our tools are expertly designed to lead your project to success. And since we offer an extremely flexible level of customization, you can tailor your tools to the way you do business.  

We’d love to have a chat with you about how our project management solutions can help you to excel.

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