10 Steps to Successfully Managing Your Projects

Posted on July 21, 2015 in Project Management

A project involves an activity which is carried out to create a unique service, result or product. To achieve a project, necessary resources such as finance, relevant tools/equipment and human resources must be available. Project management therefore involves efficiently using available resources to achieve a desired goal. The act of project management includes organizing, planning, controlling procedures, protocols and resources as well as motivation. The major aim of project management is being able to achieve the goals of a project even in the face of challenges such as budget, time, quality and scope. 10 steps to follow for successful project management are discussed below:

Have a full understanding of the Project before proceeding

The first step is to have a full understanding of the project which entails having all the details as regards the project. These details must be clearly written down and converted into tasks based on available resources.

Use the right persons for the right tasks

Get to know the full details of the members on the team and use the best team member based on his abilities, strengths and weakness for a particular task. This would allow team members with the right skills serve where their skills are most required.

Make sure your team members understand tasks assigned to them

Explain tasks in details to team members and allow opportunity for questions. This would help to avoid confusion which would have a negative impact on the overall outcome of the project.

Set deadline for tasks

Notify your team members of deadlines while assigning tasks and emphasize that meeting their deadlines is very important. It is also important that you check frequently to make sure the team members are on track as regards the deadline.

Have a record of team members and the tasks assigned to them

You should know which of your team member is performing a particular task and when they are expected to deliver a job. This is to avoid confusion and reassigning an already assigned task. Also make sure all your team members are accountable for their task.

Avoid distracting your team

While it is necessary to supervise your team and make sure they are carrying out their tasks properly and within deadline, try as much as possible not to distract them as distractions could lead to costly mistakes or reduce the speed at which they are working which might lead to inability to meet deadlines.

Make needed resources available

Make sure your team has every equipment and support they need. Do not starve them of any resources required to achieve the task you have given to them so as to avoid uncompleted tasks.

Reward team members that perform excellently

Keep your team members motivated by rewarding excellence. This will make every team member to strive for excellence while performing their tasks. This will further reflect on the overall outcome of the project.

Make your deadlines flexible

While fixing deadline, always create space to contain circumstances that might come up which might cause delay in the completion of the project. Some of these circumstances could include disappointment from a team member, breakdown of important equipment or a team member falling ill. So it should be possible to adjust deadlines if circumstances beyond control should come up.

Use ICT to make jobs easier

Get necessary ICT hardware and software that would make the project easier for you and your team members. You could use the internet to communicate with team members instead of moving around while projects are on. Furthermore, there are a lot of project management websites, whose features you could use to make your project easier. The use of the internet for project management also allows you the opportunity to use team members who are not in your geographic location but whose skills are required.

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